AI Receptionist
A 24/7 voice and chat receptionist that answers calls and messages, books appointments, and qualifies leads. Built for clinics, salons, med spas, law firms, and any business that runs on appointments.
Life on autopilot
Put the busywork on autopilot and get your time back
Vantivo Labs builds custom AI receptionists, chatbots, and automation systems that answer every call and message, follow up in seconds, and handle the repetitive work your team is stuck doing by hand.
- 24/7
- Calls and chats answered
- < 0s
- Typical lead response
- 0
- Code required from you
Services
Systemsthatanswer,followup,andkeepthingsmoving
AI Chatbots
Custom-trained chatbots for your website, WhatsApp, Instagram, and Facebook that answer questions, capture leads, and route the right conversations to the right person instantly.
Lead Response Automation
Every website, form, and social lead gets an AI-driven reply within seconds instead of hours, with booking straight into your calendar while the prospect is still interested.
Workflow Automation
Invoice handling, CRM updates, data entry, reporting, and internal notifications automated end to end with n8n, Make, or Zapier, then maintained for you.
Custom AI Integrations
Bespoke solutions built on the Claude and OpenAI APIs, shaped around how your business actually operates and wired into your CRM, calendar, and databases.
Ongoing Support & Optimization
Monthly plans covering monitoring, updates, and continuous improvement of every automation we build, so results keep getting better after launch.
How it works
Fromfirstcalltofullyrunninginfoursteps
- 01
Free consultation
We learn how your business runs, where calls and leads slip through, and what is eating your team's time.
- 02
We design and build
You get a custom AI solution built around your workflows, your tone of voice, and your booking rules.
- 03
Deploy, test, integrate
We connect it to your existing tools, test it against real scenarios, and launch once it handles them cleanly.
- 04
Support and improve
Every month we monitor performance, refine responses, and expand what the system handles for you.
About us
WhywestartedVantivoLabs
We kept meeting great local businesses losing real revenue to something painfully simple: nobody was there to pick up the phone, reply to the form, or follow up on the message that came in after hours.
Vantivo Labs exists to close that gap. We pair practical automation engineering with modern AI so small and mid-sized teams get enterprise-grade responsiveness without hiring more staff or learning new software. Everything we build is custom, tested against your real scenarios, and maintained by us after launch.
Custom-built, never templatedManaged month to monthNo technical work on your side
Why Vantivo Labs
Builttowinthecustomersyouarecurrentlymissing
Always on
Calls, chats, and forms get handled at 2am, on weekends, and through your busiest hours.
Faster replies, more bookings
Prospects answer the business that responds first. Seconds beat hours, every time.
Nothing technical on your side
We build, connect, and run it. You approve how it should sound and what it should book.
A real team behind it
You work with people who know your setup, not a template you are left to configure alone.
Results
Whatworkingwithuslookslike
"The AI receptionist picked up 40+ calls in our first month that would have gone to voicemail. Bookings went up without adding a single hour of front-desk time."
Sarah MitchellDental clinic owner"Leads now get a reply in under a minute, day or night. Our close rate on web enquiries roughly doubled."
Daniel ReyesHome services company"Invoicing and CRM updates used to eat a full day a week. It now runs itself and we just review the summary."
Priya RamanAgency founderPricing
Straightforward plans, priced to pay for themselves
No lock-in contracts. Setup once, then a monthly plan that keeps everything running and improving.
Starter
From
$600
one-time setup + $199/mo support
- AI chatbot for website or one social channel
- Trained on your services and FAQs
- Lead capture into email or CRM
- Monthly monitoring and updates
Growth
Most popularFrom
$2,400
setup + $499/mo retainer
- AI receptionist for calls and messages
- Instant lead response and follow-up
- Calendar booking and reminders
- CRM and workflow integrations
- Priority support and monthly tuning
Custom
Custom quote
Contact us
scoped to your operations
- Full automation suite across departments
- Custom AI integrations with your tools
- Process mapping and rollout plan
- Dedicated automation team
FAQ
Questionswegetbeforeeveryproject
Do I need technical skills to use this?
No. We build, connect, and maintain everything. Your only job is approving how the system should sound and what it is allowed to book or answer.
How long does setup take?
Most chatbot builds go live in 1–2 weeks. A full AI receptionist with calendar and CRM integrations typically takes 2–4 weeks depending on complexity.
What if I already use a CRM?
That's ideal. We integrate with what you already run — HubSpot, GoHighLevel, Salesforce, Pipedrive, Google Calendar, and most tools with an API or Zapier/Make connection.
Will it sound robotic to my customers?
We train the system on your services, tone, and real customer questions, then test it against live scenarios before launch. Anything it cannot handle is handed to a human cleanly.
What happens after launch?
Your monthly plan covers monitoring, response tuning, and expanding what the automation handles as your business changes.
Is there a long-term contract?
No lock-in. Setup is one-time and the support plan is month to month.
Contact
Let's put your business on autopilot
Tell us where calls, leads, or manual work are costing you time. We'll show you exactly what can be automated first.
Book a time
Pick a slot for your free consultation
Choose a time that suits you and the meeting lands straight in both calendars with a video link attached.
Our booking calendar opens in a new tab so you can pick a slot in seconds.